Document management · Digitization
Intelligent document transformation for business and government
We turn your paper archives into secure, searchable digital assets integrated with your management systems: large-scale digitization, our own document management software (DMS) and a single team accountable end to end.
- +17 M
- images digitized, indexed and audited for the Buenos Aires Province Property Registry.
- AI
- built into the process: it classifies documents, extracts data from images and supports quality control.
- Our own DMS
- document management software built by our team: digital signature, full-text search and full traceability.
Value proposition
Benefits for your organization
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Instant search
Optical character recognition (OCR) and artificial intelligence extract and classify the data in every document: any file turns up in seconds, by its content or its metadata.
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Less paper, more space
Archives stop taking up offices and storage rooms, and information no longer depends on finding the right folder: it can be consulted from any desk, without moving paper around.
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Security and control
Role-based access, digital signature and a record of every lookup and every change —who saw what and when—, protected in line with data protection regulations.
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Protection and preservation of paper
Originals are no longer handled for every query and are kept in better condition: for many organizations this is a priority and, in some cases, a regulatory requirement.
Process
From paper to system, in four steps
At our facilities or the client’s, with quality control at every stage.
- 01
Intake and preparation
Archive assessment, classification and physical conditioning of each document, with a unique code label per sheet or per batch.
- 02
High-fidelity scanning
High-resolution capture on professional high-throughput stations, including bound volumes and handwritten documents.
- 03
Indexing, OCR and quality control
Metadata and full-text extraction so every document is 100% searchable, with image-by-image review and traceability of every correction.
- 04
Integration
Upload to our DMS or to the systems the organization already uses —ERP, CRM, document management—, in the cloud or on its own servers.
Our own software
DIGIO DMS: digitized content, put to work
A document management system built by our team, which preserves, protects and makes every document useful. When something has to change, the people who wrote it change it.
- Full-text searchFull text and metadata, with filters by type, date or case file.
- Digital signatureDocuments and case files digitally signed, with legal validity.
- Annotations and versioningEvery change is kept as a new version: nothing is overwritten or lost.
- Permissions and auditRole-based access and a record of who viewed or changed each document.
- Artificial intelligenceDocument classification and data extraction from scanned images.
- IntegrationConnects with the organization’s ERP, CRM and management systems.
Featured case
Digitizing the Buenos Aires Province Property Registry
DIGIO is digitizing the historical archive of the Buenos Aires Province Property Registry — bound volumes from 1882 to 1983, many of them handwritten — and building the system that manages them. Every query that once required physically locating the volume, folio and entry is now resolved in seconds.
- 25,000
- Registry volumes
- +17 M
- Images digitized
- 1882–1983
- Period covered by the archive
- PDF/A
- Long-term preservation format
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Document digitization
Preparation and conditioning of each volume, capture on professional scanning stations and identification of every sheet with a unique code label. Each entry is indexed by volume, folio and number.
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Digital Protocolized Folio System
Built to order for the Registry. It manages queries, filings and registrations with digital signature of title entries, and gradually replaces manual registration techniques.
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Audit with full traceability
Registry staff review image by image within the system itself. A live dashboard shows progress per batch and quality indicators, and findings are classified with artificial intelligence. Every correction records who requested it, who made it and when.
A digital property registry shortens response times for citizens, notaries and agencies, protects unique and irreplaceable documents from deterioration, and lays the groundwork for fully electronic registry procedures.
Sectors
Where we apply it
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Government and public sector
Electronic administrative case files, public registries and paperless projects.
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Registries, legal and notarial
Safekeeping and instant retrieval of deeds, protocols, contracts and powers of attorney.
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Banking and finance
Credit files, account opening agreements and compliance records.
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Companies
Invoices, receipts, contracts, delivery notes and accounting, employment and administrative records.
Integration
Digitization, part of every solution
Digital documents are integrated into our management systems: workflows are built on them, and they are classified and their data recorded automatically.
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ERP and human resources
Purchase and expense vouchers, customer and supplier files, order notes, delivery notes and fixed-asset manuals; personnel files, certificates, occupational health records and payslips.
Explore the solution: ERP and human resources -
Hospitals and Clinics
Medical records archive, documentation for billing health insurers and authorizations for physician fee settlement.
Explore the solution: Hospitals and Clinics -
Health Insurance Funds
Documentation of billed services, for the analysis of procedures and services and for medical and administrative audit.
Explore the solution: Health Insurance Funds -
Pension Funds and Associations
Professionals’ files, Board resolutions and Presidency resolutions.
Explore the solution: Pension Funds and Associations
Compliance
Authenticity, integrity and confidentiality
We protect information with digital signature, audit trails and long-term preservation in PDF/A, following the good practices of the ISO 15489 records management standard and personal data protection regulations. All under our IRAM-ISO 9001:2015 certified quality management system.
Frequently asked questions
What clients usually ask us
- What documents can a company digitize?
- Personnel and client files, invoices, receipts, contracts, delivery notes, accounting and employment records, administrative archives and any other physical document it needs to consult, preserve or manage digitally.
- Why hire a document management service?
- Because it reduces operating costs, brings order to archives, shortens search times, protects sensitive information and makes regulatory compliance easier. It also avoids depending on physical archives that are disorganized or hard to consult.
- Where is the digitization carried out?
- At our facilities or at your organization’s, depending on volume and confidentiality, with quality control at every stage.
- Are digitized documents integrated with our systems?
- Yes. They are loaded into our DMS or into the systems your organization already uses —ERP, CRM or document management—, in the cloud or on your own servers.
- Does DIGIO offer digital access to stored documents?
- Yes. DIGIO can complement physical storage and digitization with digital solutions that let you consult documents online, quickly and securely. This way organizations reach their information when they need it, without depending exclusively on the physical archive.
Contact
Ready to modernize your organization’s document management?
Tell us about your archive and we will prepare a free assessment.
Salta AR
O'Higgins 544, Salta, Argentina
+54 387 422-8263 · +54 387 421-6090
info@digio.com.ar
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Buenos Aires AR
Av. Scalabrini Ortiz 3064, Office 14B, Buenos Aires City, Argentina
+54 11 5278-4189
info@digio.com.ar
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Lima PE
Germán Schreiber 276, San Isidro, Lima, Peru
+51 1 480-1221 · +51 947 427 003
info@digio.com.ar
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Technical support
Monday to Friday, 8:00 to 21:00 (Argentina time)
Phone lines: +54 387 422-8263
soporte@digio.com.ar